Billing that reconciles itself, and an audit trail behind every figure.
Hapio builds each month's billing from the hours actually delivered, ready to export to QuickBooks, with every figure traceable back to the work it came from.
Less hand-keying, fewer failed imports, a clean trail behind every number.
The numbers have to be right. Hapio keeps them right.
The month-end realities of billing an AP, met with a system that does the careful work for you.
No more hand-keying the monthly run.
Each month's billing is built from the hours actually delivered, reconciled and ready to export.
Hapio takes the hours delivered against each placement, applies the right rate, excludes school holidays, and assembles the whole month's billing for you. You review it, you do not rebuild it. When it is right, it exports as a clean QuickBooks-format file, grouped by funder, ready to import. The platform produces the file, QuickBooks stays your system of record, and finance stops hand-keying. That is hours handed back, and money that funds the work with young people, accounted for cleanly.
Every funder checked before a single line exports.
No more imports that fail silently in QuickBooks because a school was not mapped.
Each funder is mapped to its exact QuickBooks customer, and the export will not run while any funder is left unmapped. A new school with no mapping is flagged up front, in plain amber, rather than failing quietly after you have sent it. So the file you import matches QuickBooks the first time, every time, and the month-end surprise is gone.
A clean trail behind every figure.
Every number ties back to the work it came from.
Every adjustment, every import and every calculation is recorded with a timestamp, so when a figure is questioned at a review or an audit, the answer is already there. The hours, the rate, the date and the person, traceable in a few clicks rather than a day of digging. It is the quiet confidence of numbers you can always stand behind.
Everything that keeps the billing clean.
The finance side of running an AP, in one place, tied to the work it bills for.
Billing from delivery
Each month built from the hours actually delivered, with nothing re-keyed.
Funder mapping
Every funder mapped to its exact QuickBooks customer, so the file matches on import.
QuickBooks-ready export
A clean QuickBooks-format file, grouped by funder, ready to import. QuickBooks stays your system of record.
Validation before export
The export blocks on any unmapped funder, flagged up front, so nothing fails silently later.
Audit trail
Every figure traceable back to the hours and the rate it came from, with a timestamp on every change.
Revenue across the operation
Income by site and placement in one view, so the whole picture is always current.
Sensitive data, protected by design.
Financial and personal data is handled with care. Role-based access means the right people see the right things, role by role and site by site. A full audit trail sits behind every change. Young people's data is anonymised before it ever reaches AI, and sign-in is multi-factor.
One platform, the right view for everyone in it.
See the whole provision move, and the evidence that wins your next renewal.
Run the whole operation in one place, referral to reintegration to billing.
The next best step for every young person, in a passport that guides the work.
Get the money right, every month.
Clean billing, a clear trail, nothing hand-keyed.
See Hapio on your own provision, a calm 30-minute walkthrough, no slides, just the product.