Hub runs the organisation. Your team runs the alternative provision.
Staff checks, training, policies and compliance for alternative provision, in one place, so the people who should be with young people aren't stuck in admin.
Live and in use across the Hapio family today.
Every AP runs on a handful of precious, fragile spreadsheets.
Hapio Hub is the operational backbone for alternative provision organisations, replacing the spreadsheets an AP runs on with living registers.
One person knows how each one really works, which tab matters, which column is out of date, which formula you must not touch. There are no in-app red, amber or green flags to show what has gone stale.
So the first time you find out a check has lapsed is the moment somebody asks for it. That is a hard place to be, and it is entirely avoidable.
The spreadsheets, replaced.
It still feels like the spreadsheet. It just refuses to go wrong.
It looks and edits like the spreadsheet the team already knows, so nobody has to learn a new way of working. Every cell is checked as it is entered, and every change is logged with a name and a date.
Expiry tracking genuinely understands how DBS renewals work, rather than treating every date the same. Staff, directors, agency and external contractors each sit in the register with the right checks for who they are.
And you start where you already are, by importing straight from the spreadsheet you run today.
Every cell checked. Every change logged. Every expiry flagged.
The registers your organisation actually runs on.
The Single Central Record
A living SCR with dozens of checks behind the cells. It genuinely understands DBS, treating update service and internal review dates differently, because they are different. Right to work, references, and the correct check set for each person type: staff, directors, agency and external contractors. Every flagged cell explains itself in plain words, red, amber or green, and it imports straight from the spreadsheet you run today.
Driving and vehicle checks
If your staff drive young people, licences, insurance and vehicle checks sit right in the register, tracked and flagged like everything else.
Training log
Every course, every certificate, every expiry date, flagged red, amber or green before it lapses.
The monthly pay pack
Hours, overtime, expenses and changes captured through the month, allocated across your sites, and exported ready for whoever runs your payroll.
Budget tracking
Live, typed and logged, so the number you look at is the number that is true.
The compliance library
Policies, insurance, external audit reports and their improvement plans, categorised your way, tied to sites, each on a review cycle, flagged red, amber or green before anything lapses.
Built this autumn, from the floor of a provision.
Hub grows from what Becci and the team at Illuminate AP need next, so the things below are in the product because an AP asked for them.
Policy sign-off, tracked.
Send a policy to the team for sign-off by email and see at a glance who has signed and who hasn't.
The 33-check staff record card.
Every check that belongs to a member of staff on one card, red, amber or green, so a file is complete or you can see exactly what is missing.
Fire safety logs.
Drills, alarm tests and equipment checks logged per site and kept in review.
Risk assessment and training log imports.
Bring your existing spreadsheets straight in, so you start from where you already are rather than from a blank register.
Compliance and standards walks.
Walk a site against a checklist, record what you find, and keep the findings with the site.
The inspection view, rebuilt.
Everything an inspector will ask for, per site, in one view, with what is in date and what is due.
Nothing lapses quietly.
Policies, insurance, external audit reports and their improvement plans, site maintenance and deliverables, all uploaded, categorised and put on a review cycle, and flagged red, amber or green before anything lapses.
Site risk assessments are created in the platform and kept in review, not written once and forgotten. Staff onboarding documents are filed against the person from day one, so the record is complete from the moment they join.
When the inspector calls, everything they will ask for is in one view, per site, with what is in date and what is due.
One login for the whole Hapio family.
Hub sits behind Journey and Assure as the organisation's backbone, so your registers, documents and people records serve the whole family from one place, with one login across everything you use.
Hub is one plan with everything included. Journey is priced monthly by the number of young people on roll, Hub by the size of your staff team, there is no minimum size, and we will give you the exact figure openly on the call.
We run multiple sites, and I used to hold the whole operation in my head and a dozen spreadsheets. Now the registers flag what is due and I can see every site moving from one screen. It gave me my evenings back.
The registers, off your shoulders.
See Hub on your own organisation, a calm walkthrough of the SCR, the training log and the pay pack, on your data shape.
Or email hello@hapio.life
