The spreadsheets, replaced.
The Single Central Record, the training log, the pay pack and the budget, rebuilt as living registers that check themselves, chase what is due, and never quietly go stale.
Every AP runs on a handful of precious, fragile spreadsheets.
Hapio Hub is the operational backbone for alternative provision organisations, replacing the spreadsheets an AP runs on with living registers.
One person knows how each one really works, which tab matters, which column is out of date, which formula you must not touch. Nothing in it chases anyone, and nothing tells you when it has gone stale.
So the first time you find out a check has lapsed is the moment somebody asks for it. That is a hard place to be, and it is entirely avoidable.
It still feels like the spreadsheet. It just refuses to go wrong.
It looks and edits like the spreadsheet the team already knows, so nobody has to learn a new way of working. Every cell is checked as it is entered, and every change is logged with a name and a date.
Expiry tracking genuinely understands how DBS renewals work, rather than treating every date the same. Staff, directors, agency and external contractors each sit in the register with the right checks for who they are.
And you start where you already are, by importing straight from the spreadsheet you run today.
Every cell checked. Every change logged. Every expiry chased.
The registers your organisation actually runs on.
Training log
Every course, every certificate, every expiry date, chased automatically before it lapses.
The monthly pay pack
Hours, overtime, expenses and changes captured through the month, allocated across your sites, and exported ready for whoever runs your payroll.
Budget tracking
Live, typed and logged, so the number you look at is the number that is true.
Nothing lapses quietly.
Policies, insurance, external audit reports and their improvement plans, site maintenance and deliverables, all uploaded, categorised and put on a review cycle, with the right person reminded before anything lapses.
Site risk assessments are created in the platform and kept in review, not written once and forgotten. Staff onboarding documents are filed against the person from day one, so the record is complete from the moment they join.
When the inspector calls, everything they will ask for is in one place and in date.
One login for the whole Hapio family.
Hub sits behind Journey and Assure as the organisation's backbone, so your registers, documents and people records serve the whole family from one place, with one login across everything you use.
It is free to join the directory, and there is one plan for the full backbone.
Get early access to Hub.
Register your interest and the team will be in touch as places open.
Prefer email? Write to hello@hapio.life.
